How to Respect Performer Time Zones When Booking Shows > 자유게시판

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When booking shows for performers, especially those who tour internationally or have fans across multiple countries, respecting their time zones is not just a courtesy—it’s essential for smooth logistics and strong professional relationships. Performers often have tight schedules that include rehearsals, travel, media appearances, and rest periods. Ignoring time differences can lead to missed calls, late-night bookings, or early morning rehearsals that disrupt their circadian rhythm and performance quality. It may cause fatigue that undermines their live performance

Start by finding out exactly where the performer is based or where they will be performing. Consult reliable time zone converters such as TimeAndDate.com or Google’s time zone feature. Don’t assume they’re in the same zone as you. A performer based in Los Angeles will be three hours behind New York and nine hours behind London. A meeting scheduled at 10am your time might be 7pm their time—or even midnight if they’re on the other side of the globe. They might be mid-flight or recovering from a previous show

Always confirm the performer’s current time zone before scheduling any call, rehearsal, or meeting. Enable time zone detection in scheduling platforms like Calendly or ScheduleOnce. Make sure you’re viewing the event in the performer’s time zone, not just your own. Always list the time in three formats: your time, their local time, and UTC. For example: "Meeting at 2pm Eastern Time / 11am Pacific Time / 7pm London Time." 19:00 GMT

Avoid scheduling calls outside of reasonable working hours. Don’t treat their schedule as flexible just because you’re in a different time zone. Most performers appreciate consistency and more things here boundaries. Aim for 8am–5pm local time to align with industry norms. If an emergency arises, give as much notice as possible and apologize for the inconvenience. Always lead with empathy: "I know this is outside normal hours—thank you for accommodating this"

When coordinating international tours, account for jet lag. They need time to reset their internal clock before performing. Give them at least 24 hours to adjust. This shows you value their well-being and understand that their voice, energy, and physical health directly impact the show. Jet lag can reduce vocal range and stamina

Also, consider time zone differences when setting deadlines for digital materials like setlists, lighting cues, or promotional assets. What feels like a normal workday to you could be the middle of their night. Give generous lead times and always ask when is the best time for them to receive files or feedback. "What’s the ideal window for you to review these?"

Lastly, always communicate with empathy. "Thank you for working with me despite the hours—it’s not lost on me". People notice when you make an effort to honor their schedule and personal time. Artists remember who treats them like humans, not just vendors

In the music and performance industry, where passion meets pressure, small acts of consideration can make a big difference. Honoring their time zone is one of the most powerful signs of respect in show business